bookkeeping

Implementing Emergency Protocols in the Workplace

Implementing Emergency Protocols in the Workplace Even though it’s a difficult topic to talk about, it’s important to discuss workplace safety. We hear about mass shootings and gun violence more often through the media, so it’s important to remember emergency strategies for your place of work. Even though according to the Washington Post gun violence has been on the decline for the past 20 years, it is crucial to remain diligent. Here are a few ways you can implement an emergency strategy at work. Front Door Safety It’s not possible for all businesses to keep their doors locked, especially during business hours. Retail establishments can add a door chime or security cameras to your business entrance to increase security. This will alert your staff to people entering and exiting the store and will let you always observe the doorway. For [...]

Think Beyond the Desktop Discontinues Fax

Bye-Bye Fax Think Beyond the Desktop Discontinues Fax   It is with great sadness that after almost 20 years I am saying good-bye to my fax number and service! This change will have little to no impact to the service we deliver since after all, when was the last time you ever sent me a fax (if ever)? If you do need to send us information and don’t have access to a scanner, most local office supply UPS stores or banks offer scanning services for a nominal fee. If you are looking to purchase a new scanner and would like help contact us at judie@thinkbeyondthedesktop.com for recommendations and discounts on some of the leading brands.

Upgrade vs QuickBooks Online

Upgrade vs QuickBooks Online Intuit to Sunset QuickBooks Desktop Version 2016 Every year on April 30th Intuit sunsets versions of their QuickBooks desktop software (PC & Mac) that are more than 3 years old. Sunsetting is when a company chooses to stop supporting older product or version of software. On April 30, 2019 when Intuit sunsets the 2016 version of QuickBooks Desktop (Pro, Premier and Enterprise) users of this product will no longer have access to technical support related to the product or data. This also means that is you are using any other QuickBooks or Intuit connected services such as Payroll, Credit Card Processing, Bill Pay, Online Banking, QuickBooks Email, Accountants Copy Transfer Service, etc. will no longer work. Why does Intuit sunset QuickBooks' versions after 3 years? At any given time, Intuit must provide tech support for three [...]

10 Unusual ways to Get Organized – And Stay that way

10 Unusual  Ways to Get Organized - and Stay That Way Why is it that some people seem to be effortlessly organized, and others struggle to keep silverware in the right place? For many of us, we fall in the second category. However, there are a couple of unusual ways you can trick yourself into getting organized – and then staying that way. Set Realistic Goals If you’re not already organized, the biggest hurdle might simply be starting to organize your work space. It can look like an impossible project if you try to tackle too much at once. Therefore, it’s important to set a realistic goal for yourself. If you can imagine using your calendar consistently, for example, start with that and go from there. You don’t have to push yourself to transform overnight. Plan Ahead It might be [...]

5 Things to Consider when Choosing Apps for your Business

5 Things to Consider when Choosing Apps for your Business As the sophistication of technology in business has risen, so have the number of possibilities. The sheer volume of software and applications for each business can feel overwhelming. However, it’s also an exciting opportunity! There are so many more ways to conduct business than ever before, making it even easier to pursue your passions. What do we mean by apps? There are two types of apps: Web apps and Mobile apps. Web apps typically have more features and are accessed using a browser like Chrome. Mobile apps are specific for phone or tablet use and have a separate access portal (not a browser). There are sometimes Mobile apps accompanying web apps that offer fewer features but can be used anywhere. Mobile apps might not be as powerful as web apps [...]

5 Critical Qualities for Successful Self Employment

5 Critical Qualities for Successful Self Employment Taking the plunge and working for yourself can be one of the most rewarding experiences in the world. Being self-employed and having the freedom to do things under your control with passion for the work you do are what many consider to be the American Dream. However, self-employment can also be a daunting lifestyle for many. It takes dedication, hard work, and most of all, time, to make a name for yourself in your field.  Here are just a few of the qualities that successful self-employed people have: 1 Foresight Know what your goals are. When you work for yourself, there are no concrete paths to success. You need to carve your own way through the unknown. The best way to make it out alive is to have a measurable idea of what [...]

3 Essential Aspects of Delegating Tasks Effectively

3 Essential Aspects of Effective Task Delegation One of the hardest lessons business owners must learn is that they can’t do everything themselves. For some reason, delegating work to employees is an almost insurmountable task. “If you want something done right, you have to do it yourself” has been a phrase we’ve all heard. However, there’s a way around that line of thinking! You can get it done right the first time, and you also don’t have to do it yourself. “How is this possible?!” you might wonder. Here are three easy tips to help turn control into guidance.   1. Instructing If you want employees to do something properly, they should know how to do it. Invest the time educating employees on how to complete the job appropriately. Instruction allows employees to be perfectly capable of doing work with [...]

The Newest Feature in Bill.com – Pay a Vendor Without Entering a Bill!

The Newest Feature in Bill.com – Paying a Vendor without Entering a Bill! Have you ever needed to pay a vendor right away, but have too much going on to drop everything and upload and enter the bill into Bill.com? There is an awesome new feature from Bill.com available for iOS (sorry, Android users) that’s just what you’re looking for! This new process allows users with the correct permissions to pay a vendor without entering the bill first. The user must be an Administrator (verified to pay), or someone with a custom user role that includes permission to “Manage Bills and Vendor Credits” and “pay unassigned bills via Bill.com.” How it Works   First, select the + (plus sign) in the upper right hand of the Welcome Page in the app and choose “Pay a vendor.”  Bill.com will then create a bill associated [...]

Everyday Battles: Fighting Distractions

Everyday Battles: Fighting Distractions One of my New Year resolutions was to become more efficient productive in 2018. I feel like I haven’t made as much progress as I would have liked to (even though I‘ve made some) I believe my #1 issue is distraction, and I’m not alone. According to a study conducted by Gloria Marks of the University of California, Irvine, a typical office worker gets only 11 minutes between interruptions. It takes an average of 25 minutes to return to the original task following the interruption. And it’s not just phone calls of people stopping by the office that can throw you off track. Something as simple as checking email or texts messages can have the same effect. As a small business owner, having as much time as possible to be productive is essential. What Can I [...]